No Item in Cart
How to Manage Spare Parts with Expiration Dates
Introduction
Not all spare parts last forever. Items like lubricants, gaskets, adhesives, seals, and certain chemicals have shelf lives, and using them past expiry can lead to failures, safety risks, and compliance issues. Yet, many factories don’t have a system to track these critical dates.
In this post, we explain best practices for managing spare parts with expiration dates and show how HUB’s inventory tools keep you compliant and efficient.
🛢️ Why Expiration Dates Matter
🛠️ Performance Risks: Expired lubricants or seals may lose their integrity and fail in service.
⚠️ Safety & Compliance: Regulations often require tracking and safe disposal of outdated materials.
💸 Cost of Waste: Ignoring expiry leads to unnecessary scrapping and waste.
✅ Best Practices for Managing Expirable Spare Parts
1️⃣ Track Expiration Dates at the Item Level
- Each part should be tagged with its manufacture date, shelf life, and expiry date.
2️⃣ Use FIFO (First In, First Out) Method
- Always issue the oldest stock first to prevent premature expiry of unused items.
3️⃣ Set Alert Thresholds
- Get notified well before items expire so you can plan usage or replacement.
4️⃣ Document Disposal & Compliance
- Keep clear records of how expired parts are handled to meet safety and audit requirements.
🚀 How HUB Simplifies Shelf Life & Expiry Management
✅ Expiry Date Tagging: Track manufacturing, shelf life, and expiry dates for every stocked part.
🔔 Automated Alerts: Receive notifications when parts approach expiry — ensuring timely use or replacement.
📦 FIFO Tracking: HUB enforces FIFO principles in stock issuance to minimize waste.
📄 Compliance Reporting: Export expiry reports for audits or regulatory checks.
♻️ Waste Reduction Tools: Identify parts at risk of expiry and optimize reorder schedules.
✅ Conclusion
Managing spare parts with expiration dates isn’t optional — it’s essential for performance, safety, and cost control. HUB makes expiry tracking simple, smart, and proactive, helping your plant avoid failures and meet compliance standards.
🔗 Explore HUB’s Expiry Tracking Tools: www.HUBspareparts.com
🔗 Book a Demo of HUB’s FIFO System: Contact Us
